Requesting Co-Op Funds

Several of our Nexion Travel Group preferred supplier partners offer co-op funding that may be used to help promote their products and grow your business. If you are interested in requesting co-op funding from a Nexion Travel Group preferred supplier, please make sure you meet their minimum requirements and follow these steps below:

Minimum Requirements:

  • Active Nexion Travel Group member for at least four months with your account in good standing.

  • Have proven sales activity from the supplier you are requesting co-op funding from.

  • Meet any minimum level of education determined by the supplier on their product.

  • Follow all co-op procedures. Funding may only initially be requested through Nexion Travel Group.

  • Document any results you had by utilizing co-op funds (increased bookings on preferred supplier).

  • Follow up with Nexion Travel Group immediately following use of co-op funds with the information on event (total number of attendees, what turn out you had, any bookings made, increased bookings from promotional pieces used, etc.).

Steps You Must Follow:

  1. Contact the Nexion Travel Group Member Services Team at (800) 949-6410 Option #1 and advise them you are interested in co-op funding. They will check if the supplier is currently participating in a co-op program with Nexion. If they are, they will ask you qualifying questions to verify that you meet the supplier's requirements for funding.

  2. Fill out the Co-Op Funding Request Form completely. The supplier will need to know important info about how you plan to utilize the funds. This includes how many clients you estimate will be impacted by your event/promotion and the dollar amount you are requesting. Please note – co-op funding is always reimbursed after your event. You must pay all initial expenses up front. Depending on funding availability, you may request up to 50% reimbursement from a supplier. Some suppliers have caps on the dollar amount you may request (an example would be a cap of $100 maximum). Any amount over the cap will be paid out of your pocket.

  3. Submit the form to memberservices@nexion.com or FAX it to (866) 607-4602

  4. Nexion Travel Group will contact the supplier with the co-op request. It can take up to 4 weeks for the supplier to approve or deny the request. Once we hear back from the supplier we will notify you.

  5. If the request is approved, the supplier will advise us of what documentation or proof they will need before reimbursing the co-op funds (typically required are tear sheets for ads, samples of brochures, original receipts or invoices, photos of the hosted event, newspaper article, copy of vendor badge, etc.)

  6. At the completion of your event, you must submit all documentation to either Nexion Travel Group or the supplier.

  7. The supplier will send payment to Nexion Travel Group, reimbursing you for the co-op funds. Please note that this part of the process may take several months.

  8. Nexion Travel Group will record payment for tracking purposes and issue reimbursement from Nexion Travel Group to you.